Programme and audience
- Event purpose, format and audience profile
- Expected attendance and seating layout
- Speakers, performers and remote participants
- Run time, transitions and audience interaction
Knowledge Centre
Knowledge earned in the live room.
Venue & Event Planning Resources
Planning resources for ballrooms, hotels, agencies and corporate teams preparing technically important events.
Editorial principle
A better brief and earlier technical planning create better creative, operational and commercial outcomes.
A practical pre-production checklist
PLAN THE ROOM
BEFORE YOU
PLAN THE GEAR.
Use this checklist with the venue, event team and technical partner before the proposal is final. The earlier these facts are known, the more accurately creative, operational and commercial decisions can be made.
Room and access
- Usable dimensions, ceiling height and sightlines
- Loading route, lift limits and build windows
- Guest circulation and protected working areas
- Rigging, power and venue approval conditions
Content and presentation
- Screen content, aspect ratios and playback formats
- Speaker decks, confidence displays and timers
- Content owners, deadlines and revision control
- Brand, scenic and camera requirements
Audio and communication
- Speech, music, playback and performance inputs
- Microphone quantities and wireless coordination
- Press, interpretation or assistive requirements
- Production communications and show calling
Schedule and readiness
- Technical setup, content checks and sound checks
- Speaker, camera and cue-to-cue rehearsals
- Doors-open deadline and room handover
- Strike, loading and venue restoration window
Ownership and contingency
- Client, agency, venue and production decision-makers
- Change approval and escalation paths
- Critical systems and practical fallback options
- Emergency, security and protocol interfaces
Have a date and venue already?
Share the production brief →Questions worth resolving
KNOWLEDGE
FOR LIVE
DECISIONS.
Technical production brief checklist
Hotel ballroom site-survey checklist
Content and rehearsal readiness
Load-in, access and venue coordination
What the resource provides
Planning checklists
Briefing templates
Venue evaluation guidance
Rehearsal resources
Apply the guidance
TURN KNOWLEDGE INTO A PRODUCTION PLAN.
If you already have a venue, programme or technical question, bring it to the production team.